The Clients or Representative for the Client(s), agree to pay an initial nonrefundable deposit of 33% of the total of all fees. This payment serves to hold the venue for the specified date of event or wedding and is payable at the time of contract signature. A refundable security deposit will be returnable to the client (s) up to two weeks after the event has been held once the property has been inspected for any potential damage from the event or wedding. The remaining agreed-upon VENUE RENTAL FEES will be due 7days prior to the date of the event. Payments may be made via (cash delivery, certified check, or credit card.)
In the event of a cancellation of a special event or wedding, all payments made to-date are non-refundable, and all outstanding payments will be due immediately. We understand that sometimes it is necessary to change or cancel a reservation. All cancellations or reservation changes must be made in writing (or via email). The guest is responsible for verifying that Charlottes Landing have received their cancellation letter or email. We cannot refund any advance payment for a canceled reservation unless thevenue is re-rented for the entire period and prepayment has cleared. We will make every effort to re-book the venue; however, if it is not re-booked, you forfeit all monies paid. If a cancellation is successfully re-rented, all of the rent, taxes and damage/security deposit will be refunded, less a $100 cancellation fee. We can also issue you a booking Credit. Booking Credits must be activated within 100 days from the day that you made your initial booking. This applies regardless of when your initial event date was scheduled or how far out you canceled. Your Booking Credit is only valid for 180 days from the date that you made the original booking.
Trash may only go in trash cans that are bagged. If you need more bags please
request.
All events must end by 11 pm to comply with sound ordinances and to allow for cleanup
and closure of the site by midnight unless otherwise agreed upon with owner.
Caterers. Established Catering Services must have event liability insurance or may use their license and insurance to cover this. Special Event Liability Insurance is suggested but not required for Renters. The insurance must, at Renter’s sole expense, provide and maintain public liability and personal property damage insurance insuring Charlottes Landing against all bodily injury, property damage, personal injury and other loss arising out of Renter’s use and occupancy of the premises, or any other occupant premises, including appurtenances to the premises and sidewalks. The insurance required hereunder shall have a general aggregate liability of not less than $1 Million. Charlottes Landing shall be named as an additional insured of said policy.
Should Renters forgo obtaining Event Liability Insurance the Renter shall indemnify and hold Venue, its parent companies, subsidiaries, affiliates, officers, directors, employees, agents and representatives forever harmless from, and against, any and all personal injury, property damage, loss, liability or claim of liability, expenses, fines and penalties including reasonable legal fees caused by any wrongful or negligent act, error or omission by you, your guests, invitees, agents, delegates, vendors, or representatives, arising out of or in connection with your function, except those claims arising out of the
sole negligence or willful misconduct of Venue.
The Client agrees to indemnify and hold harmless Venue, its parent companies, subsidiaries, affiliates, officers, directors, employees, agents and representatives forever harmless from, and against, any liability, claims, damages, loss, or expense (including attorney’s fees, court costs, and consequential damages) relating in any was to the event or caused by the use of the facility by the Client, the Client’s guests or invitees, or the Client’s agents, such as musicians, decorators, and others who are working for the Client.
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